DESCRIPTION DEADLINE AUTHOR NOTIFICATION
RETINA START Clinical & Surgical Cases Jan 27, 2020 March 16, 2020
ORAL Communications Fev 3, 2020 March 23, 2020
e-POSTERS Fev 3, 2020 March 23, 2020
VIDEOS – Film Festival Fev 3, 2020 March 23, 2020

Case = Abstract + slide or video
Deadline: January 27, 2020

Only Fellows from BRAVS/SBRV accredited services are allowed to submit papers for the RETINA START Sessions.

RETINA START will take place on April 22 from 2:00 to 4:00 pm.
Presentation dynamics: 3 (three) minutes for presentation + 3 (three) minutes for discussion

To access the Case submission e-form the author must complete the e-registration form first. One of the authors must be fully registered in the congress; however, the payment can be made on a later step. The author can come back to his/her registration in the system and make the payment according to the registration fee correspondent to his/her category and date of payment. Information regarding the corresponding author (address, department, institution, email) must be complete and the email address valid, as all communication will take place through this email. It is not mandatory that authors are BRAVS members.

To submit a Case the author must selected the form of presentation:

  • RETINA START – Clinical Case
  • RETINA START – Surgical Case PPT
  • RETINA START – Surgical Case Vídeo

The abstract must be in English and contain a short description of the case to be presented and it is mandatory that the abstract title be identical to the attached file (slide or video).

When uploading a ppt/keynote file:

Page setup: Presentation should be in landscape orientation with a screen ratio of 16:9

File format:The presentation must be in the PPT or KEYNOTE.
Limitations:File size should not exceed 8 Megabytes. There is no limit for number of slides however, keep in mind that the author has 3 (three minutes) for presentation.

When uploading a video:

Video format: MP4. Acceptable file size: up to 100MB
Language: when narrated, the language must be English. Videos must be submitted in their final edited form.

Authors are responsible for obtaining written authorization regarding use of copyrighted music or materials and agree to indemnify and defend BRAVS from all claims based on copyright infringement.

When submitting a Case, authors automatically accept all regulations and authorize BRAVS to publish it nationally and internationally in their printed and electronic medias with no payment involved.

Abstracts and attached files may be revised at any time from the beginning of the process until either the deadline of 09:00 pm (Brazil time) January 27, 2020 or until the author finalizes it. In no event, the Scientific Committee or the Executive Secretariat will perform corrections, substitutions or make any changes in the abstracts.

Do not submit a Case if it is not your intention to attend the congress.

All Cases submitted in compliance to BRAVS rules will be analyzed by the congress committee and 10 best cases will be selected for presentation. The decisions of the Committee will be considered final.

Notification of acceptance will sent to the correspondent author by March 16, 2020 by email.

Deadline for Oral and e-Poster submission is 09:00 pm (Brazil time) February 3, 2020

RETINA 2020 will only accept abstracts that are original, unpublished until the date of presentation at the congress, in two different formats: ORAL PAPERS or e-POSTER

The scientific committee only accepts online submission and reserves the right to reject papers that do not comply to the BRAVS published rules.

Prizes in cash awarded by BRAVS are taxable incurring in tax withholding and tax reporting of these payments as well as banking taxes and fluctuation of currencies when international wire transfers are implied.

To access the paper submission e-form the author must complete the e-registration form first. One of the authors must be fully registered in the congress; however, the payment can be made on a later step. The author can come back to his/her registration in the system and make the payment according to the registration fee correspondent to his/her category and date of payment. Information regarding the corresponding author (address, department, institution, email) must be complete and the email address valid, as all communication will take place through this email. It is not mandatory that authors are BRAVS members.

Each abstract must have one of the selected forms of presentation:

  • ORAL – BRAVS AWARD (abstract + full paper)
  • ORAL – BRAVS AWARD – NOVARTIS (abstract + full paper)
  • E-POSTER (abstract + ppt/keynote)

Each abstract must have one of the selected areas:

  • CLINICAL RETINA or
  • SURGICAL RETINA

The scientific committee will accept complete and unpublished papers in the posterior segment field. Case Reports must be submitted as e-Posters.

Abstracts and Papers may be revised at any time from the beginning of the process until either the deadline of 09:00 pm (Brazil time) February 3, 2020 or until the author finalizes it. In no event, the Scientific Committee or the Executive Secretariat will perform corrections, substitutions or make any changes in the abstracts.

When submitting an abstract, the authors automatically accept all regulations and authorize the organizing Committee and BRAVS to publish it nationally and internationally in their printed and electronic medias with no payment involved.

Do not submit an abstract if it is not your intention to attend the congress.

ORAL PAPER = ABSTRACT + COMPLETE PAPER
Deadline: Feb 3, 2020

Both complete paper and abstract must be submitted in English, if sent in other languages it will not be considered for evaluation and will be rejected.

No limit for papers sent by the same author. Limit of 8 (eight) authors per paper

Abstract – electronic form:

Important: Abstract title must be identical to the complete paper title

  • Character limit: 2.000 not including titles and authors (automatically calculated by the system and the author is notified when exceed 2000);
  • Abstract in English, only
  • Structured with purpose, methods, results and conclusion. Tables, graphics and images will not be accepted.

Abstracts and complete paper are submitted on line. There is an e-form for the abstract and a specific area indicating where to upload the complete paper file on the screen.

Complete paper – prepare and upload a word extension file following the instructions below:

  • Identification page with: paper title, authors, institution, corresponding author and key words;
  • Abstract in English;
  • Paper must contain: introduction, methods, results and discussion;
  • Acknowledgments are optional;
  • References;
  • Graphic images, pictures, subtitles, tables
  • Word document file cannot exceed 5Mb
  • Total of pages: maximum of 12 A4-size pages including identification page, abstract, main text, graphics, illustrations, tables, bibliography and references).

Important note: Nor complete paper or the abstract can show any reference to the authors or institution. This information must only be included in the identification page. This way the Committee Coordinator can ensure a masked evaluation when sending it to reviewers. Papers that do not comply with the rule will be rejected.

ORAL PAPERS AWARDS

  • Marcos Ávila Award: Best BRAVS Free Paper
  • Márcio Nehemy Award: Best Surgical Free Paper
  • Walter Takahashi Award: Best Clinical Free Paper
  • Roberto Abdalla Moura Award: Best Experimental Free Paper
  • Mario Motta Award: Best Innovative Research Free Paper
  • Novartis Award (*)

(*)Novartis Award: For the Novartis Award, candidate papers must be related to the use of ranibizumab for therapy of retinal conditions

e-Poster = Abstract + pdf
Deadline: Feb 3, 2020

Join us at the digital exhibition at the congress that will be integrated into the technical exhibition area. This state-of-the-art presentation promises to be one of the highlights of the meeting!

There will be no physical Poster Exhibition. All accepted posters will be presented digitally and can be called up on screens. In addition to this, the posters will be placed at the RETINA 2020 app as well as in a poster library on the Brazilian Retina & Vitreous Society website from mid May 2020 to April 2021.

BEST POSTER AWARDS are being offered to the best 3 (three) e-posters

  • Suel Abujamra Award: Best Clinical Case Report Poster
  • Oswaldo Moura Brasil Award: Best Surgical Case Report Poster
  • João Alberto Holanda de Freitas Award: Best Scientific Study Poster (clinical, surgical or experimental)

The abstract must be submitted in English, if sent in other languages it will not be considered for evaluation and will be rejected.

No limit for abstracts sent by the same author. Limit of 8 (eight) authors per paper.

Abstract – electronic form:

Important: Abstract title must be identical to the slide file

  • Character limit: 2.000 not including titles and authors (automatically calculated by the system and the author is notified when exceed 2.000);
  • Abstract in English, only
  • Structured with purpose, methods, results and discussion. Tables, graphics and images will not be accepted in the abstract

The slide file must be uploaded in the electronic form. Please prepare your electronic poster presentation in accordance with the below specifications before submitting your ePoster. Also, please do not enable document encryption or password protection.


Page setup: The presentation should be in landscape orientation with a screen ratio of 16:9.
Maximum allowed size is 80x45cm.

Limitations: File with 1 (one) single slide not exceeding 8 Megabytes.

File format: The presentation must be in the PPT, KEYNOTE or PDF format to be accepted (Windows, Mac or Linux). Please note that all uploaded presentations will be converted and published in PDF format.

Animations: Avoid overlapping animated objects or serial animations. Only the final view/status per slide will be visible as all uploaded presentations will be converted and published in PDF format.

Font size: The font size should be 14pt or bigger.

Images and Tables:

  • You are welcome to use images and tables in your presentation
  • All graphs and tables must be embedded in your slide file
  • Avoid animated GIF files and be careful to respect copyright and personal anonymity with your images or photos
  • Do not insert or embed any videos in your presentation

REVIEW AND ACCEPTATION:

  • All papers and abstracts submitted in compliance to BRAVS rules, will be analyzed by the congress ORAL FREE PAPER and POSTER Committees. The decisions of the Committees and Jury will be considered final.
  • Notification of acceptance will be posted at the congress website by March 20, 2020 and correspondent author will be notified by email as well.